Privacy Policy

Introduction

This website or web-based program is operated by NEC Nederland B.V. operating as NEC Enterprise Solutions (EMEA) (hereinafter "NEC" or, as appropriate, in the context, "we", "us" or "our") listed in the trade register of the Chamber of Commerce Gooi en Eemland under no. 32114531 and whose registered office is at Olympia 4, 1213 NT, Hilversum, The Netherlands.

NEC is committed to respecting and protecting the personal data of individuals and is always working to further enhance and strengthen data protection from a full range of perspectives. The purpose of this Privacy Policy (“this Policy”) is to inform you about the types of personal data we process about you when you visit this website and any other website or IT tools that we operate which link to this Policy ("Website"), such as by submitting an online job application with NEC, or when you provide us with information through NEC’s commercial efforts and services, how we may use that information, whether we disclose it to anyone, and your rights and choices as it pertains to that information.

Please take a moment to read this Policy to learn how we process your personal data.
If you have any questions regarding this Policy, please contact us using the contact information at the end of this Policy. By continuing to use our Websites you agree to the terms of this Policy.

This Policy may change from time to time, so please check back periodically.

Scope

This Policy covers only personal data collected through the Website or web-based program, and through NEC’s marketing efforts and business operations. It does not cover any other data collection or processing, including, without limitation, data collection practices of other web pages to which we link, or data that we or our subsidiaries collect offline or through other websites, communications, products, or services that do not display a direct link to this Policy. Different or separate terms and privacy policies may apply to the solutions and services we provide to our commercial partners, enterprise clients, and customers.

How we collect personal data

We collect personal data from a variety of sources. The following are categories of sources from which personal data may be collected:

From you when you contact us via the "Contact Us" section on the Website, or otherwise actively send us data (in each such instance, you will know what personal data we collect through the Website, because you actively submit it);
From our commercial partners, enterprise clients, and customers who request certain services to be provided;
• Request quotes, services, support, downloads, trials, whitepapers, training or information;
• Place orders for products or services or register for events;
• Create and manage an account;
• Participate in surveys or other promotional activities online or in any other venue; and
• Subscribe to NEC newsletters, marketing and promotional emails or other materials.
From vendors, service providers and/or any third parties(including advertising networks and data analytics providers);
Automatically from your computer or mobile device through cookies and other online tracking technologies (see the Cookie Policy for more information).

Personal data we collect about you

The types of personal data that we collect directly from you depends on how you interact with us may include:

Contact Data: including your work address, email address and telephone numbers;
Identity Data: including your name, last name, username or similar identifier, title;
Marketing and Communications Data: including your preferences in receiving marketing from us and your communication preferences;
Profile Data: including information collected progressively when you visit our site including your referral website, pages you visit, actions you take, patterns of page visits and information from forms you fill in;
Technical Data: includes information collected when you access our Website your internet protocol (IP) address, your login data, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform and other technology on the devices you are using;
Usage Data: information about how you use our Website;
Events Data: includes educational, employment and professional background, dietary and accessibility requirements, and photo;
Payment information: such as credit or debit card number or billing information;
Comments, feedback and other information you provide to us: including information that you send to customer support and messages, appointment inquiries and other information that you wish us to share with our exhibitors, visitors and business partners;
Recruiting information: if you submit us your job application and you further agree to participate in a selection procedure we may collect and process contact information that you provide us such as your name, email address and phone number, date of birth, passport or identifying card data, nationality, image, academic and professional data and job history to manage and administer the application and carry out our selection procedures, or to comply with any relevant legal or regulatory obligations (e.g. non-discrimination regulations). We may also access to the public information included in your professional social network profiles. We will ensure that this processing is proportionate to the purposes outlined above.

We will never collect any special categories of personal data about you through our website (this includes details about your race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership, information about your health, genetic and biometric data, or any information about criminal convictions and offences.

Aggregated Data

We collect, use and share aggregated data such as statistical or demographic data. Aggregated data may be derived from your personal data but is not legally considered personal data because it does not directly or indirectly reveal your identity. For example, we may aggregate your Usage Data to calculate the percentage of users accessing a specific website feature. However, if we combine or connect Aggregated Data with your personal data so that it can directly or indirectly identify you, we consider the combined data as personal data which will be used in accordance with this Policy.

Personal data from other sources

We also may obtain personal data about you from our group companies and from other third parties, including:

Service providers that help us determine a location based on your IP address in order to customize certain products to your location;
Partners with which we offer co-branded services or engage in joint marketing activities or for targeted advertising purposes;
We may also supplement personal data we collect with personal data obtained from other parties, including our Partners and other third parties to create customised profiles about you;
Publicly-available sources and data suppliers from which we obtain personal data to validate or supplement the information we hold. We will ensure that this processing is proportionate to the purposes outlined above.

Data from Service use

Our Service may automatically collect personal data about how you and your device interact with the Service, including:

Computer, device and connection information, such as IP address, browser type and version, operating system, platform and other software installed on your device, unique device identifier and other technical identifiers, error reports and performance data;
Usage data, such as the features you used, the settings you selected, your URL click stream data, including date and time stamp and referring and exit pages, and pages you visited on the Service.

We collect this data through our servers and the use of cookies and other technologies. You can control cookies through your browser’s settings and other tools. However, if you block certain cookies, you may not be able to register, login, or access certain parts or make full use of the Service. (see the Cookie Policy for more information)

How we use your personal data

Depending on how you interact with us and Services, we use your personal data to:

Deliver the products, solutions, services and support or carry out the transactions you have requested
Provide, activate and manage your access to and use of the service;
Process and fulfil a request, order, download or other transaction;
Provide technical, product and other support and to help keep the Service working, safe and secure;
Facilitate communications from Partners;
Customize, analyse and improve our products, solutions, services (including the content and advertisements on our website to identify usage trends or determine the effectiveness of our marketing campaigns), technologies, communications and relationship with you;
Better understand our customers and online users, including profiling based on interests and interactions with our site;
Personalize content and implement your preferences;
Enforce our conditions of sale, website terms and separate contracts (if applicable) with you;
Prevent fraud and other prohibited or illegal activities
Protect the security or integrity of our websites, our businesses, and our products or services;
Respond to your requests, inquiries, comments and concerns;
Enhance and improve the Service and our other products and services and to develop new products, services and benefits;
Deliver targeted advertisements, promotional messages, notices and other information related to the Service and your interests;
Provide you with promotional messages and other information about products, events and services of ours, our affiliates and third parties, such as exhibitors, sponsors and media partners;
Invite you to participate in user testing and surveys as well as sweepstakes, competitions and similar promotions;
Identify usage trends and develop data analysis, including for purposes of research, audit, reporting and other business operations, including determining the effectiveness of our promotional campaigns and evaluating our business performance;
Comply with our legal obligations, resolve disputes, and enforce our agreements and any other business purposes permitted by applicable law or as we describe at the point where we collect the data.

The legal basis for processing your personal data

Our legal basis for collecting and using your personal data as described in this Policy will depend on the personal data concerned and the specific context in which we collect it. In general, we collect and process your personal data on one or more of the following basis:

Your consent, for example where we have obtained your consent to process your personal data for certain activities. If we do so, we will provide you with full details of the Personal Data that we would like to process and the reason, so that you can carefully consider whether you wish to consent. You are free to withdraw your consent at any time by contacting us using the contact information at the end of this Policy. If you withdraw your consent, it will not affect the lawfulness of any processing based on your consent before you withdrew it. Where applicable, we may ask for your consent to processing at the point where you provide your personal data.
To comply with a contractual obligation. We will advise you upon collection whether the provision of your personal data is mandatory and of the possible consequences if you do not provide us with your information.
For compliance with NEC’s legal obligations where other laws require the processing of your personal data or where we need your personal information to protect your vital interests or those of another person.
In other cases, NEC may rely on legitimate interests as the legal basis for processing personal data in some situations where it is necessary to process personal data but not in connection with the performance of a contract or compliance with a legal obligation. To the extent NEC relies on its legitimate interests for the processing of your personal data, we have balanced your rights and freedoms against our interests, or those of any third party, and determined your rights are not infringed.

Who we share your personal data with?

NEC is a global company and the Personal Data we collect or you provide may be shared and processed with NEC Entities as necessary for the purposes identified above. NEC’s structure may require that your personal data will be transferred to other NEC entities outside the country in which your personal data was originally collected.

With Service Providers who provide us with services. We grant our service providers access to personal information only to the extent needed for them to perform their functions, and we require them to protect the confidentiality and security of such personal information.

We may disclose personal data with unaffiliated parties (commercial partners and/or enterprise clients) who partner or enter into commercial agreements with us to deliver our services or on our commercial activities. Depending on the choices you have made and the nature of the joint activity, these parties may contact you regarding products or services of interest.

Occasionally, we may be required by law enforcement or judicial authorities to disclose your personal data to the applicable law enforcement authorities. We will disclose your personal data if required by law, upon receipt of a court order or subpoena, to cooperate with a law enforcement investigation or if we otherwise believe disclosure is necessary to exercise, establish or defend our legal rights. We reserve the right to report to law enforcement authorities any activities that we, in good faith, believe to be unlawful.

International personal data transfers

Some of the recipients with whom we share your personal data may be located in countries other than the country in which your personal data was originally collected. The laws in those countries may not provide the same level of data protection compared to the country in which you initially provided your Personal Data. Nevertheless, when we transfer your personal data to recipients in other countries, we take reasonable measures to ensure that your personal data is protected in accordance with Data Protection Law.

How to exercise your data protection rights?

You have the following rights. Please note that these rights are not absolute and in certain cases are subject to conditions as specified in applicable law:

Access: you have the right to request information about how we process your personal data and to obtain a copy of that personal data.
Rectification: you have the right to request the rectification of inaccurate personal data about you and for any incomplete personal data about you to be completed.
Objection: you have the right to object to the processing of your personal data in certain circumstances.
Erasure: you have the right to request the erasure of your personal data (subject to certain conditions).
Automated decision-making: you have the right not to have a decision made about you that is based solely on automated processing if that decision produces legal or similarly significant effects concerning you.
Restriction: you have the right to ask us to restrict our processing of your personal data so that we no longer process that information until the restriction is lifted.
Portability: you have the right to receive your personal data, which you have provided to us, in a structured, commonly used and machine readable format and to have that information transmitted to another organization in certain circumstances.

If you wish to exercise any of these rights, please contact us using the contact information at the end of this Policy.

In addition to the above, you have the right to lodge a complaint about our handling of your personal data to the Supervisory Authority.

How long does NEC keep personal data?

We retain your Personal Data only so long as it is required for the purposes for which it was collected, whilst keeping it as up-to-date as possible and making sure that irrelevant or excessive data is deleted or made anonymous as soon as reasonably practicable. For more information, please consult NEC Group Retention Policy.

Security

Transmissions over the Internet are never 100% secure or error-free. While we take reasonable steps to protect your personal information from loss, misuse, unauthorized access, disclosure, alteration, and destruction, we cannot warrant the security of any information users transmit to us.

NEC Group Contact

You can contact us if you have questions or concerns regarding this Policy We may contact you by mail in relation to any questions and concerns you raise. If you prefer us to contact you in an alternative manner, please let us know and we will try to accommodate your request if possible and appropriate. You may contact us at privacy@emea.nec.com.
NEC has appointed a UK representative for our business that are processing personal data within the scope of UK Data Protection Laws (where applicable). For further details, you can contact us by emailing privacy@emea.nec.com